The job description prescribes the rights and obligations of the board management: its powers, area of responsibility, conditions for bonuses, and penalties. These documents help the head of the company manage subordinates and control their work.
What is a job description?
The legislation does not require the creation of such documents. They are created taking into account the characteristics and tasks of a particular company and may be called “job descriptions”, “job responsibilities” or “job regulations”.
The purpose of the job description is to describe what the employee should do and how he should interact with superiors and colleagues. Thanks to the document, the employee understands what specific work he needs to perform, and it is easier for the manager to hold the negligent employee accountable.
Also, the job description protects the interests of the employee and the employer. For example, you cannot assign an employee a job that is not listed there. Ideally, several persons should be involved in the creation of the instruction: an employee composes it, the head coordinates it, the personnel department checks compliance with the labor code, and lawyers check other laws.
The document can be issued as accepted by the company. It does not matter who coordinated it and whether there are seals on it. Its content must suit the employee and the employer. The job description should contain the following points:
- requirements for professional training: qualification, education, experience;
- a detailed list of duties and work activities;
- to whom he obeys and whose orders he carries out;
- dress code;
- who performs the work of an employee while he is on vacation or sick leave;
- requirements for employee knowledge;
- interaction with other employees, what he may require from them;
- what he is responsible for: for attracting new customers, for meeting delivery dates, for sales, for writing articles;
- registered company name;
- full name and position of the employee who approves and signs the document;
- full name and position of the employee for whom the instruction is intended;
- the date signed and signed by both parties.
The purpose of the board job description
Board professional standards often reflect the level of professionalism of the organization as a whole. A well-organized and well-functioning board tends to lead an organization with a similar reputation. Thus, the board job description takes a place here to regulate the responsibilities and rights of the body. Board job descriptions are an element of the company’s management system. The founder or director himself should supervise the work on the preparation of job descriptions in a small company.
Even though the list of powers and job responsibilities of the board of the organization is much more extensive, the same instructions are drawn up for this position as for any employee. Great strength means great responsibility, so the director has this document, perhaps, several times longer than that of other employees.
The main sections of the job description of the board include:
- A list of documents and legal acts that regulate his activities.
- List of knowledge, skills, and abilities that are needed for work.
- Information about the need for advanced training, indicating specific time frames.
- Powers that make it possible to regulate processes within the institution and represent the interests of the organization in the external environment.
- Types of responsibility for non-compliance with job descriptions and dishonest attitude to their duties. In addition, the activities of the manager are also regulated by the norms of the current legislation.